Legal Records Clerk Entry Level Job

Vendor Direct Solutions is a market leader in law firm and organization information management consulting and outsourcing. We are currently seeking entry level candidates for a full -time Records Clerk position, to work at established client law firm in Century City.

Vendor Direct Solutions is not a Temp or Staffing agency. We are a Full-time employer. We Offers competitive benefits, which includes Full Health and Dental, Gym Reimbursement, 10 paid Holidays, Paid Time Off, Medical, Dental, Vision, Life Insurance, and 401(k).

JOB RESPONSIBILITIES:

• Creating and maintaining files according to established policies and procedures.
• Data entry of all records into the client records management database.
• Researching, retrieving, and delivering documents and boxes as requested.
• Prepare records for offsite warehouse storage as necessary. Ensure compliance of company retention/destruction policies.
• Locate files at client request for temporary use outside of the department.
• Follow-up on files that have been released outside of the department to guarantee records are returned in a timely manner.
• Work cooperatively with various levels of legal assistants, paralegals, attorneys, partners, managing partners, and administration.
• Research & problem solve issues pertaining to locating requested records.
• Handle sensitive and/or confidential documents and information.

**The job duties listed above are not an exhaustive list of every task the Records Clerk will perform, but are intended to provide a representative summary of the major duties and responsibilities. Candidates may be required to perform additional, position-specific duties.

EXPERIENCE/SKILLS:

• Demonstrated proficiency in records management databases.
• Excellent communication skills, both verbal and written.
• Experience with Microsoft Operating Systems and Applications.
• Requires strong organizational skills and attention to detail with emphasis on accuracy and quality; work in a fast-paced team environment.
• Ability to prioritize work to balance multiple projects and deadlines.
• Exceptional customer service skills.
• Must be able to lift up to 50 lbs. on a frequent basis.
• Must be able to push, pull, bend, twist, and work standing up for long periods of time.

EDUCATION:

• High school diploma or equivalent required; Legal Studies degree preferred.
• Two to Five years records experience in a legal environment; relevant experience and training in front office administration is preferred.